Duties will include, but will not be limited to the following:

• Works cooperatively with staff to promote a positive working and learning environment; works cooperatively with other sections to maintain section/department effectiveness; assists general public, school and district personnel, and other state agencies with prompt and courteous service.
• Conducts office functions to include, but not limited to organization of filing; receiving, sorting, distributing, and mailing correspondence; preparing/copying/disseminating meeting material, and other functions as appropriate; checks copiers daily (turning on/off and filling paper trays) to effectively support the work of the section.
• Handles telephone duties (to include taking messages, routing calls, and forwarding questions to appropriate individuals within the section/department) and assumes other receptionist duties (including greeting, welcoming, directing visitors) when needed in a professional manner.
• Assists with and completes routine forms such as material receipts, requisitions, and itineraries.
• Prepares, composes, and types documents, and assists in the preparation of regularly scheduled reports such as memoranda, proposals, contracts, A2s for purchase orders, and reports from notes, rough drafts, and revisions, by operating a variety of software such as Microsoft Word, Excel, and Power Point so that accurate reports and materials are produced without a delay.
• Proofreads and edits documents for grammar, spelling, punctuation, content, and/or format, and oversees routing of all correspondence within the section.
• Organizes schedules/meetings, participates in budgeting, planning, and other meetings related to procedures and functions of the Section and the Department.
• Utilizes office software programs in order to increase efficiency in correspondence, communication, and meeting deadlines.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; working with section and department staff to maintain equipment inventories; operates of a variety of office equipment including copier, fax, printer, shredder, and other appropriate tools to effectively support the work of the section/department; assists staff members and new hires with use and maintenance of equipment.
• Maintains office supplies by checking inventory and ordering needed supplies on a regular basis.

Education:

• High school diploma or a GED certificate

Experience:

• Minimum of five (5) years of progressively responsible clerical experience

Other Skills:

• Strong motivational skills
• Attentive to details
• Organizational skills
• Works independently
• Team-oriented with proven ability to work well with others and flexible
• Effective verbal and written communication skills
• Problem solving skills

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at www.personnel.alabama.govfor instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may mail or email a cover letter and résumé as an attachment to:

Alabama State Department of Education
Attention:Maggie Hicks, Student Assessment
3306 Gordon Persons Building
PO Box 302101
Montgomery, AL 36130-2101

Or Email:
Maggie Hicks

NOTE: Applicants must currently be reachable on the Administrative Support Assistant III register or hold the merit system classification of Administrative Support Assistant III. This position has been approved by the State Finance Director so consideration may be given to external interest as well as interest inside the ALSDE.