Duties will include, but will not be limited to the following:

• Type/format letters, memorandums, proposals, contracts, and office documents.
• Establish files and keeps files current so that information can be accessed and retrieved easily.
• Handle telephone duties (to include taking messages, routing calls, and forwarding questions to appropriate individuals within the section/department) and assumes other receptionist duties (including greeting, welcoming, directing visitors) when needed in a professional manner.
• Calculate numeric information accurately so that reports/materials such as proposals, budgets, contracts, travel claims, and A-2’s are printed and prepared for routing.
• Operate office equipment and utilizes various computer software programs to produce office documents efficiently.
• Proofread and edit documents and other materials so that errors in punctuation, content, format, and grammar are identified.
• Sort, collate, and assemble materials such as conference handouts, departmental/section/unit documents, program materials, and prepares materials for distribution, shipping, and/or storage.
• Other duties as assigned.

Education:

• High school diploma or a GED certificate

Experience:

• Three (3) years of responsible clerical work experience

Other Skills:

• Strong verbal, written, communication and technology skills
• Excellent skills in formatting word documents and in editing
• Excellent phone, email, and face-to-face communication skills
• Attitude of professionalism
• Ability to collaborate with all stakeholders including ALSDE colleagues
• A current, valid Alabama license

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may email your résumé and cover letter to Ms. Leta Buce @ .