Duties will include, but will not be limited to the following:

• Compose, revise, proofread, and edit letters, reports, forms, memoranda, and other documents so that information is accurate, clear, and concise, and timelines are met
• Process and maintain confidential matters and calculate numeric information so that contracts, travel forms, and other documents are accurate and require a minimum of revisions.
• Prepare, route, and maintain current records so that the status of contracts, amendments, travel, letters, etc. can be ascertained.
• Answer telephone, take messages, and communicate accurate information orally and in writing to administrators, AMSTI site staff, AMSTI trainer and trainee participants, SDE personnel, and other stakeholders in a customer friendly manner.
• Collaborate and assist staff in preparation for workshops, conferences, and meetings to ensure events are well organized.
• Prepare and assist in the preparation of contract claims and invoices, travel processing, and other duties to ensure timelines are followed and in accordance with ALSDE guidelines.
• Demonstrate professional and collaborative behaviors that represent the ALSDE in a positive light and support the goals and mission of the AMSTI section.
• Coordinates the flow of supplies and related items for AMSTI and answers and/or routes questions so that the information provided is accurate and support is delivered.
• Perform other duties as assigned by supervisor to support the overall mission of AMSTI.

Education:

• High school diploma or a GED certificate.

Experience:

• Five (5) years of progressively responsible clerical experience.

Other Skills:

• Possess strong organizational skills
• Possess strong motivational skills
• Be attentive to details
• Be team-oriented and flexible
• Use effective verbal and written communication skills
• Work independently
• Use problem-solving skills

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may:

Send a cover letter and resumé to Mrs. Cathy Jones ().