Duties will include, but will not be limited to the following:

• Provides high-level administrative support to assigned employees.
• Creates and maintains spreadsheets to track important information.
• Creates, prepares, and formats documents, such as letters, presentations, and reports.
• Utilizes and trains others to utilize office tools such as DocuSign, time and attendance systems, and state procurement portals.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors.
• Answers and transfers phone calls.
• Performs administrative support duties as requested, which may include recordkeeping and coordinating equipment maintenance.
• Orients and advises new employees on policies, procedures, rules, and regulations of the department.
• Confers with employees to solve problems relating to coordination of work and other matters.
• Performs other related duties as assigned.

Education:

• Must meet the minimum requirements as noted on the State Personnel Department Job Announcement

Experience:

Required Skills/ Abilities:

• Dependability, teamwork/collaboration, problem-solving and flexibility.
• Detail-oriented and professional.
• Exceptional communication skills.
• Extremely proficient with Microsoft Office Suite.
• Superior understanding of office methods, procedures, and equipment.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may email a cover letter and résumé as an attachment to:

Alabama State Department of Education
Attention: Instructional Services / Lisa C. Townes
3345 Gordon Persons Building
PO Box 302101
Montgomery, AL 36130-2101