Duties will include, but will not be limited to the following:

• Provides high-level administrative support to assigned team members and leadership.
• Assumes significant administrative responsibility and performs general duties as requested.
• Responds to and resolves internal and external administrative inquiries and questions.
• Creates, prepares, and formats professional documents, including letters, presentations, and reports.
• Designs and maintains spreadsheets to track and organize important information.
• Collects data from diverse sources—such as emails, correspondence, meeting minutes, and records—and prepares concise summaries or written reports.
• Conducts targeted research to support ongoing projects or inquiries.
• Welcomes, greets, and directs visitors.
• Answers and routes incoming phone calls, screening and taking messages as necessary.
• Prepares agendas and schedules for meetings, conferences, and special events.
• Attends meetings to take, transcribe, and distribute accurate minutes and notes.
• Utilizes advanced office technology and software platforms—such as DocuSign, time and attendance systems, and state procurement portals—and trains others on their use.
• Orients and advises new employees on departmental policies, procedures, rules, and regulations.
• Collaborates with employees to resolve workflow issues, coordinates tasks, and solves operational problems.
• Performs other related duties as assigned.

Minimum Requirements:

• High school diploma or a GED certificate.
• Five years of progressively responsible clerical work experience.

Required Skills/ Abilities:

• Dependable, collaborative, flexible, and effective in problem-solving.
• Professional, detail-oriented, and attentive to accuracy.
• Strong written and verbal communication skills.
• Highly proficient in Microsoft Office Suite.
• Strong knowledge of office practices, procedures, and equipment.
• Able to work independently, consistently, and reliably.
• Adaptable to changing situations and able to work effectively with diverse personalities.
• Able to organize, prioritize, and delegate tasks when appropriate.
• Knowledge of, or ability to quickly learn, the assigned department’s roles, functions, and applicable laws or guidelines.
• Able to coach and support other clerical staff.

Currently, the Fiscal Team has a clerical vacancy; however, clerical staff may be assigned to any team as needed and reassigned based on section priorities.

How to apply:

Step 1:

To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.

Step 2:

After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may email a cover letter and résumé as an attachment to:

Alabama State Department of Education
Attention: Selena Hartley
Special Education Services
PO Box 302101
Montgomery, AL 36130-2101

Or email as an attachment to: selena.hartley@alsde.edu. Contact number is 334-694-4782.